5th, Sunday, January, 2014
As the Codes of Digital Communication is coming to a close in this final chapter of this blog, we have come along way from virtually knowing nothing at all about the whole other world inside our own known as the internet we have covered from Communication protocols to Language Convention even communication in popular video games that brought two people together.
So in this chapter of the blog the final one I will be talking about how to correctly format an email for formal purposes such as sending a job application or a complaint to the council. For this demonstration i will be writing arrange a meeting about a new service provider for the company.
If you haven't already set up a non-casual email address do so as many companies will not take you seriously enough so make the name of the address neutral.
Example of a good neutral address : tmcaden@jonesofficesolutions.com
Example of a bad neutral address :monsigneur.harry.manback@slip’nslides.net
The use of correct and very forward header/subject for the email is really important as it get strait to the point of the email and if its really important the recipient will recognize this as an urgent matter that he or she may need to address. So use keywords that carry the email well. For example "meeting on the 12th" which is pretty strait forward and stands out from most average emails that are not so important, as where a whole list of things such as "guest list, schedule and meeting" this is not really necessary as these can be explained in email or actually at the meeting.
The use of correct and very forward header/subject for the email is really important as it get strait to the point of the email and if its really important the recipient will recognize this as an urgent matter that he or she may need to address. So use keywords that carry the email well. For example "meeting on the 12th" which is pretty strait forward and stands out from most average emails that are not so important, as where a whole list of things such as "guest list, schedule and meeting" this is not really necessary as these can be explained in email or actually at the meeting.
The use of correct and proper salutation by this i mean the title of your recipient whether they be a Mr, Mrs, Miss or even Dr. or even another option could you be using the salutation such as dear followed by the use of Sir or Madam. This would be used if you wouldn't happen to know.
For the actual writing of the email itself we would need to introduce our self with a short and sweet introduction this can be about 4 - 5 lines. this can also describe the purpose of the email.
and example of this would be: "I have been researching our choices for internet providers over the past week, and I wanted to update you on my progress."
Then on to the full message Which should explain how each point you are trying to explain whiter that be the progress you've have made in your research or what Intel you could have on particular problem or even if you have a fix that you will be bringing to the interview or the meeting that you are arranging. A great way to end this email would be with one of the following.
- Yours sincerely,
- Yours cordially,
- Respectfully,
- Best,
To Finnish off you need to put your name, position and even contact information like a website, or a phone number to contact you by.
